Archiving and Restoring Files

For jobs that are completed, it may make sense to remove all but the last set of files from the disk, or in some cases, just older versions of working files. This may be a necessary step when disk space is low. An archived package can be created and put on external storage, such as a tape drive. And this archived package can be restored later should the need arise to see them again.

1.1 Archiving and Restoring Files on your Server

1.1.1 Archiving files on your Server

You can archive files from the 12d Synergy Administrator.

1. Click the File Storage > Archive tab.
   
   
   
2. Enter a name for the package to be archived in the Archive package name box.
3. Enter the location on the server where you want to place this archived package in the Archive directory (Server) box.
4. Select a date and time from the Archive until (inclusive) calendar list until when the files of the selected job have to be archived.
5. Select the Don’t archive last version check box to not include the last version of all files in the archive package.
6. Click the  icon to select a job that you want to archive. You can add multiple jobs if you want by clicking the  icon for each job to be added.
7. Click the Archive   button.
   The files existing in the selected job(s) until the selected date and time are all archived, except if they are the last updated version of a file. It is placed in the entered location. 

1.1.2 Restoring Archived Files from your Server

If the need arises, you can easily restore the archived files into the job.

1. In the 12d Synergy Administration application, click the File Storage > Restore tab.
   
2. Enter the location on the server from where you want to restore the archived files (including the name of the archived package that you want to restore) in the Server path to package box.
3. Click the Restore   button.
   All the files will be restored to their respective job and you can view them using the 12d Synergy Client application.

1.2 Archiving and Restoring on the Cloud

1.2.1 Archiving on the Cloud

1. In the 12d Synergy Administration application, click the File Storage > Cloud Archive & Restore tab.
2. Click the New button.
   The Create New Archive window is displayed.
   
3. Enter a name for the package to be archived in the Archive Name box.
4. Select a date and time from the Archive until (inclusive) calendar list until when the files of the selected job have to be archived.
5. Select the Don’t archive last version check box to not include the last version of all files in the archive package.
6. Click the button to add the job to be archived.
   The Find a Job window is displayed.
7. Search for the required job, select it and click the Select button.
   The selected job is displayed in the Jobs to Archive list.
8. Select the job from the Job to Archive list in the Create New Archive window and click the Archive  button.
   
   The job is archived and placed on a location in the cloud.

1.2.2 Deleting an Archive Package from the Cloud

To lower the costs incurred in the usage of space on the cloud, it is preferred to download the archived package from the cloud and place it in a different storage location of your choice, like any external storage device.

In the 12d Synergy Administration application, click the File Storage > Cloud Archive & Restore tab.
The list of archived jobs in the cloud is displayed in this tab.

1. Click the Download link against the archive package that you want to download.
   The Browse for Folder prompt is displayed.
2. Select the location where you want to save the downloaded archive package.
   The archive package is downloaded to the selected location.
3. Before deleting the package from the cloud, it is a good practice to verify that the downloaded package is not corrupt. For that to happen, click the Verify Download button.
   The Select a download to verify against prompt is displayed.
   
4. Select the archive package that you downloaded in step 2.
5. Click the Open button.
   The downloaded package is checked and if the archive is not corrupt, the following message is displayed.
   
6. Click the Ok button.  
7. You can now safely delete the archive package that is on the cloud. Click the Delete link against the downloaded archived package in the File Storage > Cloud Archive & Restore tab.
   The following prompt is displayed.
   
8. Click the Yes button.
   The archive package is deleted from the cloud. You can now move the downloaded archive package to a storage location of your choice.

1.2.3 Restoring an Archive from the Cloud

1. In the 12d Synergy Administration application, click the File Storage > Cloud Archive & Restore tab.
   The list of archived jobs in the cloud is displayed in this tab.
   
   If you want to restore a deleted archive package from the cloud, you must first upload it back onto the cloud using the Upload button. You can then restore it using the process mentioned below.
2. Click the Restore link against the archive package that you want to restore.
   The following prompt is displayed.
   
3. Click the Yes button.
   A confirmation message is displayed once the archive is restored. The files are now available for you to access from the 12d Synergy Client application.