--- title: "Job Naming Rules" slug: "jobnamingrules" tags: ["allowed special characters", "characters in job names", "Create job naming rules", "inherit job name", "job counter", "job creation timestamp", "job name", "job name with attributes", "naming convention", "Naming Rule Builder", "Naming Rule Parts", "special characters in names", "timestamp in job name", "zero padding in names"] updated: 2025-06-26T07:11:55Z published: 2025-06-26T07:11:55Z --- > ## Documentation Index > Fetch the complete documentation index at: https://help.12dsynergy.com/llms.txt > Use this file to discover all available pages before exploring further. # Job Naming Rules Admin Content Job Naming Rules help you control how jobs and sub-jobs can be named at the time of their creation. A job naming rule can be made up of several components such as attribute values, user name, parent job name, counters, free text, fixed string value, etc. You can select these components based on how you want to name your jobs using the Job Builder. Job Naming Rules can be defined at two levels; system-level and job-level. The system-level job naming rules are defined in the **12d Synergy Administration** application and are applied by default to all jobs (top-level and sub-jobs) across your system. However, if you create a job-level job naming rule in the **12d Synergy Client**application, then this rule overrides the system-level job naming rule only for the job (sub-job) you have selected. ### 1.1. How to Create a Job Naming Rule #### 1.1.1. From the 12d Synergy Administration Application When a job naming rule is created in the **12d Synergy Administration** application, the rule applies to all the jobs created in your system. 1. In the **12d Synergy Administration**application, select the **Jobs**tab **> Naming Rule**tab. ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-t5l05m4y.jpg) 2. [Create the job naming rule.](https://help.12dsynergy.com/docs/v5jobnamingrules#113-creating-a-job-naming-rule) #### 1.1.2. From the 12d Synergy Client Application When a job naming rule is created for a job (or its sub-job), the rule applies to all the sub-jobs created under that job. If this rule is not created, and if there is a system-level job naming rule created in the **12d Synergy Administration**application, then the latter is applied to all jobs being created.
  1. Right-click the job for which you want to create the job naming rule, and select the Edit option.
    The Edit a Job:<job name> window is displayed.
  2. Select the Rules tab > Naming Rules tab.


  3. Create the job naming rule.
#### 1.1.3. Creating a Job Naming Rule 1. Click the **Build**button. The **Naming Rule Builder**prompt is displayed. ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-6me75dkh.jpg) 2. Click the ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-u6p601h1.png) button. The **Add Job Naming Rule Part**prompt is displayed. ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-zevgjutz.jpg) 3. From the [**Type**list](https://help.12dsynergy.com/docs/v5jobnamingrules#12-naming-rule-parts), select the required type of component that you want to include in the job name. ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-5qqca2ip.jpg) 4. If the component selected in step 3 of this procedure has a sub-type, then those sub-types are displayed in the list below the **Type**list. Select the required sub-type of the job that you want to include in the job name. ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-0uhln5wh.jpg) Refer to the [Naming Rule Parts](https://help.12dsynergy.com/docs/v5jobnamingrules#12-naming-rule-parts) section below for more details about the naming rule components. 5. Based on your selections in steps 3 and 4 of this procedure, one of the following happens in the [**Value**](https://help.12dsynergy.com/docs/v5jobnamingrules#12-naming-rule-parts)box. - The value (syntax) of the naming rule part is calculated and displayed. ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-n435i6kd.jpg) - If user input is required for the type and/or sub-type that you have selected, then enter the required value in the [Value](https://help.12dsynergy.com/docs/v5jobnamingrules#12-naming-rule-parts)box. ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-12e3iudo.jpg) 6. Click the **Add**button. The naming rule part is displayed in the **Naming Rule Builder** prompt. ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-tvrxu36z.jpg) 7. Repeat steps 2 to 7 to add more components to the naming rule to complete it as per your requirement and then click the **Set**button. Based on the application that you are using for creating the job naming rule, the created rule is displayed as follows: - In the **12d Synergy Administration** application ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-3sh4pp0p.jpg) - **In the 12d Synergy Client**application ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-inu6uj0m.jpg) 8. Click the **Set**button in the **12d Synergy Administration** application or the **Save**button in the **12d Synergy Client**application. The job naming rule is set. Depending on the application you are using to [create a job](https://help.12dsynergy.com/docs/job-operations#11-how-to-create-a-job) or a [sub-job](https://help.12dsynergy.com/docs/v5subjobs), the job naming rule that you have created is displayed as follows: - In the **12d Synergy Client** application, right-click a job **> New > Sub job** option or click the **New Sub Job** icon ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-pjip4uq1.png)button. ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-87zcmpza.jpg) - In the **12d Synergy Administration** application select the **Jobs** tab **> Create**tab. ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-lw378czb.jpg) ### 1.2. Naming Rule Parts The Job Naming Rule is made up of the following components: - Type of component - Sub-type of the selected type of component - Value of the component based on the Type and sub-type selected ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-fwpb2k3p.jpg) The following table displays the characters or symbols that CANNOT be there in job and folder names. | ? question mark | / forward slash | < left angle bracket | | --- | --- | --- | | " double quotes | : colon | > right angle bracket | | \| pipe | \ back slash | * asterisk | An attribute value can have special characters, but when it is included in a job naming rule, only ., -, _ and <*space*> are permitted. | **Type of Component** | **Sub-type of the Component, if applicable** | Value of the component | **Description** | **Syntax** | | --- | --- | --- | --- | --- | | **Attribute** | **NA** | The value of the component is displayed based on the selected Type and/or Sub-type of the component. | In the **Select an Attribute**window, select the required attribute from all the attributes in the system. The value of this attribute is added to the name of the job/sub-job. | [AttributeName] | | **Parent Job Variable** | **Parent job name** | The value of the component is displayed based on the selected Type and/or Sub-type of the component. | The name of the parent job is included in the name of the job/sub-job. | [Job.Name] | | **Parent job attribute** | The value of the component is displayed based on the selected Type and/or Sub-type of the component. | Select a job attribute from the list of job attributes displayed in the **Select an Attribute** window. The value of this job attribute is added to the name of the job/sub-job. | [Job.Attribute Name] | | **Parent job counter** | Enter a name for the counter. | You can enter the number of digits in the counter, in the **Zero Padding (Total number of digits):**box and the name of the counter in the **Value**box. To understand zero padding, please see the note below this table. | [Job.Counter:Zero Padding.Counter Name] | | **User Variable** | **Creating user name** | The value of the component is displayed based on the selected Type and/or Sub-type of the component. | The name of the user creating the job/sub-job is included in the name of the job/sub-job. | [User.Name] | | **Creating user initials** | The value of the component is displayed based on the selected Type and/or Sub-type of the component. | The initials of the user creating the job/sub-job is included in the name of the job/sub-job. | [User.Initials] | | **Creating user attribute** | The value of the component is displayed based on the selected Type and/or Sub-type of the component. | You can select a contact attribute from the list of attributes displayed in the **Select an Attribute**window. The value of this contact attribute is added to the name of the job/sub-job. | [User.Attribute Name] | | **Named Value** | **NA** | Enter any name of your choice. The name can include alphabets, special characters, and numbers. | The value you enter in the **Value** box is a name for a masked value. You can also choose to define the format of named value by using the **Mask**. To do so, click the ellipsis ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-vxypol8c.png) button and then double-click the required components of the mask from the **Build Naming Rule Mask**window. Then click the **Add**button to add the selected format to the **Mask**box. When a job/sub-job is created, you are prompted to enter the values for the mask and that value is included in the job/sub-job name. | (Name) | | **Fixed String** | **NA** | Enter the string of characters that you want to have in the name of the job. | The entered fixed string of characters become a part of the job/sub-job name when a job/sub-job is created. It can include alphabets, numbers and delimiters such as _ , . , - and <*space*>. | Text | | **Free text** | **NA** | NA | You can add a name of your choice to the job/sub-job name when creating the job/sub-job. It can include alphabets, numbers and delimiters such as _ , . , - and <*space*>. | * | | **Timestamp** | **NA** | The time stamp format that you create to add to the job name. | To create the required timestamp, click the ellipsis ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/jobnamingrules.doc-image-35kryf6u.png) button and then double-click the required components of the timestamp from the **Build Naming Rule Time Stamp** window. Then click the **Add**button to add the selected format to the **Value**box. | [Timestamp.Timestamp format string] | | **Counter** | **NA** | Enter a name for the counter. | You can enter the number of digits in the counter, in **Zero Padding (Total number of digits):**box and the name of the counter in the **Value**box. To understand zero padding, please see the note below this table. | [Job.Counter:Zero Padding.Counter Name] | - To understand zero padding, say if you enter **4** in the **Zero Padding (Total number of digits):**box, then it means that the counter's value is prefixed by zeroes to make it a 4-digit number like ***0001***. - Attribute types such as list, date/time, text, user, company, contact, etc. need you to enter a value for it at run time. So if you select such an attribute for the job naming rule, then you will be prompted to enter its value when you are creating a job/sub-job.