---
title: "Define the Transitions"
slug: "define-the-transitions"
updated: 2025-09-24T01:48:32Z
published: 2025-09-24T01:48:32Z
canonical: "help.12dsynergy.com/define-the-transitions"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.12dsynergy.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Define the Transitions

Admin Content

As you progress in the workflow, you can perform any of the following transitional actions.

- Perform [activities](/v1/docs/v5activities) to transition to the next state
- Set a [condition](/v1/docs/v5conditions) to move to the next state in the workflow
- [Capture data](/v1/docs/v5datacaptures) such as an attribute, association or a property

> [!NOTE]
> You can define any number of activities, conditions and/or data captures for a transition.

1. Select the transition (arrow between two states). The right panel for defining the transition is displayed.

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/4starwipact(1).png)
2. To define an [activity](/v1/docs/v5activities), do the following:
  1. After selecting the transition between ***Start*** and ***WIP*** states, the **Activities** tab is displayed on the right side of the workflow. Click the ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/plus(8).png) button. The **Add a New Transition Activity** window is displayed. All categories are displayed in this window.

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/act1.jpg)
  2. Select the required category from the left panel. The activities related to the selected category are displayed in the right panel. A list of all the categories and available [activities](/v1/docs/v5activities) are listed in this page.

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/act2.jpg)
  3. Double-click the required activity or select it and click the **Add** button. Let us, double-click the **Create a task** activity as an example. The ***<activity name>*** panel is displayed to the right side in the **Activities** tab and a new entry **New *<activity name>* activity** is displayed in the left panel of the **Activities** tab. The same name is displayed in the **Name** box, by default. You can rename the activity in the **Name** box.

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/createataskact(3).png)
  4. Select the **Fail transition on activity error** check box (highlighted in the above image) if you want the workflow to fail if errors occur while the activity is running.
  5. If you want to consider an error that occurs while performing the activity (in this case, it is creating a task) as a critical one, then select the **Treat error as critical** checkbox(highlighted in the above image).
  6. Double-click each cell under the **Value** column and enter the required inputs. When you select a cell in the **Value** column, the entry for the cell is described below the input-value table for your reference. They are also [listed in this table.](/v1/docs/v5activities)
  7. Click the **Save** button. The activity that has to be performed to progress to the ***WIP*** state in the workflow is defined and saved.

> [!NOTE]
> You can add multiple activities by repeating the above procedure.
3. To define a [condition](/v1/docs/v5conditions), do the following:
  1. After selecting the transition between the ***Start*** and ***WIP*** states, the **Conditions** tab is displayed to the right side of the workflow. Click the ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/plus(8).png) button.

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/condn1(1).png)

The **Add a New Transition Condition** window is displayed. All categories and the possible conditions related to the categories are displayed in this window.

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/con2.jpg)
  2. Select the category (***General***) from the left panel. All the conditions that you can choose from are displayed in the right panel of this window and explained [here](/v1/docs/v5conditions).

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/con2(1).jpg)
  3. Double-click the required condition or select it and click the **Add** button. Let us, double-click the **Compare property** condition as an example. The ***<condition name>*** panel is displayed to the right side in the **Conditions** tab and a new entry **New *<condition name>* condition** is displayed in the left panel. The same name is displayed in the **Name** box, by default. You can rename the condition in the **Name** box.

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/condn2(3).png)
  4. Double-click each cell under the **Value** column and enter the required inputs. The value that needs to be entered in the cell is described below the input-value table for your reference. A link to the **Expression builder (link)** is also available for you to select a required attribute, if need be. In the above example, the value of Compare (1) is the revision number of the file and the value of Compare (2) is “1”. So the condition stated above is that the revision number should be equal to 1.
  5. If you want to negate the condition you are defining, then select the **Not?** check box. (For example, if you want to set the condition as ***property1* IS NOT EQUAL to *property2***, then you can select ***property1*** **=** ***property2*** as the inputs and then select the **Not?** check box to make the operator NOT EQUAL TO). In the above example, the value of Compare (1) is the revision number of the file and the value of Compare (2) is “1”. So if your condition is that the revision number should NOT be equal to 1, then select the **Not?** check box.
  6. Click the **Save** button.

> You can add multiple conditions by following the procedure above.
4. To define a [data capture](/v1/docs/v5datacaptures), do the following:
  1. After selecting the link between ***Start*** and ***WIP*** states, the **Data Capture** tab is displayed to the right side of the workflow. Click the ![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/plus(8).png) button.

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/condn3(1).png)

The **12d Synergy** prompt is displayed with the possible kinds of data that can be captured while transitioning from one state to another.

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/dc2.jpg)
  2. Double-click the required data capture option. All the data capture options that you can choose from are explained [here](/v1/docs/v5datacaptures). A new entry name **<*data capture name>*** is displayed in the left panel.

![](https://cdn.document360.io/36833d89-59e3-46a5-b491-e9aa1b524a85/Images/Documentation/dc3(1).png)
  3. Select/Enter the required inputs. When the workflow runs, a prompt will be displayed asking you to enter/select the value for the defined data capture.
  4. Click the **Save** button. The data capture is saved.